Overtime Tracking Checklist

Reliable time tracking system in place

Use a time clock app, spreadsheet, or company system — whatever works, just be consistent

Logging start/end times daily

Log hours at the end of each day while your memory is fresh — weekly estimates are rarely accurate

Tracking different pay rates (regular, OT, double-time)

Know your rate for each tier: regular (1x), overtime (1.5x after 40 hrs), and double-time (2x after 8-12 hrs in some states)

Know federal overtime rules (40hr/week threshold)

Federal law (FLSA) requires 1.5x pay for hours over 40 in a workweek for non-exempt employees

Understand state-specific OT laws

California requires daily OT after 8 hours; some states have higher thresholds — know your state's rules

Aware of exempt vs non-exempt classification

Exempt employees (salaried professionals, managers) generally don't get OT — verify your classification is correct

Comparing paycheck to logged hours

Cross-check your pay stub against your time records every pay period — discrepancies add up fast

Tracking unpaid overtime

If you worked OT but weren't paid, document dates, hours, and any communication with management

Reviewing pay stubs for accuracy each period

Check your gross pay, tax withholdings, deductions, and net pay — errors are more common than you'd think